Responsibilities

Duties and Responsibilities of the Internal Audit Unit (FD)

Job descriptions for the Head of Internal Audit and other staff to be derived from the IAU and service within the overall civil service structure:

1. Reviewing the compliance with the existing government financial regulations, instructions, and procedures.
2. Evaluating the effectiveness of the Internal Control Systems.
3. Appraising the economy and effectiveness with which financial and other resources are being used.
4. Reviewing the reliability and integrity of record keeping and reporting on financial and operating information systems.
5. Reviewing of Annual Appropriation Accounts, Fund Accounts and other accounting statements to ensure that accurate accounts are prepared to the required standards.
6. Investigation of irregularities identified or reported, and report on cases leading to wastage of resources or cases of general misuse or misappropriation of financial resources and Government property.
7. Ensure that revenue and other receipts due to the government are collected promptly, banked immediately and fully accounted for.
8. Carry out spot checks on areas such as revenue collection points, projects, and supply and delivery sites to ensure compliance with procedures and regulations.
9. Review budgetary controls on issuance of allotments, commitments, expenditures, revenue collection, and accounting from time to time.
10. Review the budgetary reallocation process to ensure legislative and administrative compliance and
11. Ensure that government physical assets are appropriately recorded and are kept under safe custody.

Duties and Responsibilities of the Internal Audit Units in MDAs

i. Functionally, the Head of the IAU will send copies of all audit reports and their associated management action plans to the Principal Accounting Officer and will submit a quarterly administrative report. The administrative report will cover at minimum the following subjects:
a) The scope of consulting services agreed upon by the management;
b) The requests for service received;
c) The consulting services provided;
d) A comparison of audits and consulting services performed compared to the annual audit activity plan;
e) A summary of the audits performed and their results; and,
f) The status of management action plans arising from previous audits.


ii. Administratively, the selected Department’s IAUs will report to the Director of Internal Audit, Finance Division. Administrative reporting includes responsibilities for: a) The appointment and termination of the Head and other staff of the IAU;
b) Approval of the annual risk assessment and audit activity plan;
c) Ensuring adequate audit coverage through the multi-year audit activity plan of MDA risks;
d) Approving the annual internal audit business plan and operating budget;
e) Evaluating the annual performance of the IAU;
f) Providing guidance and oversight to the IAU, ensuring GoB internal audit policies are followed, and ensuring the quality of internal audit work;
g) Summarizing the results of audits and reporting unresolved risks to the Audit Committee.